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What to know when planning for your bar or beverage service for your event.

Updated: Aug 8, 2021

Let's be honest, its a lot of work that goes into planning your wedding or large event. But I'm here to make it simple and easy for you when it comes to planning your bar and beverage service for any event.

How much alcohol did I need to provide?

The rule of thumb is 1.5 drinks per person per hour. Now, there are some that drink more per hour and some who don't, but it usually evens itself out.

What should I serve at my wedding/event?

Less is more! People like options but don't like to be overwhelmed with soooo many choices. I usually say 2-3 specialty cocktails, 2-3 different beers, 1 red and 1 white wine, champagne (for the wedding toast) and 1 mocktail "non-alcohol" option. See below for a sample menu.

*Lemon Drop

*Old Fashioned

*Bud lite





*Cranberry Spritzer (non-alcoholic)

*Brut Champagne

Will I need bartenders and/or cocktail servers?

You will need bartenders to mix drinks and pure wine. Rule of thumb is 1 bartender per 75 guests, especially for weddings because people tend to drink more. Having cocktail servers; someone that brings the drinks to you or passes out cocktails to the guests, depends on the type of elevated service you want to provide.

How much is this going to cost me?

Probably the most important question. Price depends on many factors; guest count, hours of service, alcohol that will be served; well or premium liquor, number of bartenders, and any other extras that you may be looking for. A reception or event that runs about 4 hours for 75 people with 1 bartender with basic well liquor, beer and wine will start around $1000. Most companies charge a minimum 20% gratuity/service charge for their bartenders or will allow a tip jar.

I hope you found this information helpful. Please feel free to leave a comment or question.


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